How to save Outlook 2016 Profile/Account info in 10 Simple Steps

[virge]

If you are upgrading your workstation or moving over Windows to 10, you will want to save all your Outlook 2016 emails, accounts, calendars for the new location. Rather than re-type everything back in which is time-consuming especially when using multiple email accounts. Here is a very easy process. 

1. Install Office 2016 on the new computer.

 

2. Run/Complete Windows updates.

 

3. Make sure both computers are not currently in Outlook.

 

4. Copy the entire outlook data folder to your new computer.  Default location is "C:\Users\{username}\Documents\Outlook Files"

 

5. Now you will have a copy of outlook data (PST’s) in both locations.

 

6. Copy over any internet shared calendars from your old machine to the new machine.  File location is here, and it would be sitting in the root if it exists:  "C:\Users\{username}\AppData\Local\Microsoft\Outlook"

 

7.. On your old machine run REGEDIT.  EXPORT this entire key which contains all your email account settings:  "HKEY_CURRENT_USER\SOFTWARE\Microsoft\Office\16.0\Outlook\Profiles\Outlook"

 

--> Note: If you are on a different version of outlook the version 16.0 will be a different number.

 

8. Copy that REG file to your new PC and double click and let it insert it into the registry.

 

9. Move over any signatures from your old computer to your new computer.  Those are located here: "C:\Users\{username}\AppData\Roaming\Microsoft\Signatures"

 

--->: Note: You probably should just copy the entire folder and paste it in the same place on your new PC.

 

10. Launch Outlook on the new PC.  Pick your profile and set as default.  Then go update each accounts’ passwords.  Once you update the passwords you will be able to resume using Outlook as if you re-typed everything from scratch.

 

Note: There are 3rd party tools that do this, however, there is no need if you know what you are doing.

 

Enjoy

 

[markee]

Will this save all your Outlook option settings font sizing rules and account passwords  as well ?